A useful quotation describes a specific product and the work included. Top Fragrance Factory coordinates private label perfume enquiries through Anna and the shared ESAN factory team in Pujiang, Zhejiang, China. This guide explains which choices need to be settled before sampling or an order.
How is perfume MOQ confirmed?
Orders start from 1,000 units per fragrance and design. The final minimum depends on the bottle, packaging and customization specification and is confirmed in your quotation. New decoration or newly developed components may require a different component minimum.
List the quantity for each fragrance and fill size. For example, three scents in two sizes create six product combinations, even when they belong to one collection. Tell Anna how many units you want for each combination and which components can be shared.
What is included in a sample request?
| Sample scope | Decision it supports | Confirm before arranging |
|---|---|---|
| Fragrance sample | Select or revise a scent direction. | Sample identity, intended product format, fees and courier arrangements. |
| Component sample | Review bottle, closure and applicator references. | Which parts are included, fit checks and any decoration limitations. |
| Decorated or complete pack | Review branding, appearance and physical presentation. | Artwork version, component specification, approval scope and charges. |
A scent sample does not approve the bottle, and a digital artwork file does not approve a physical decorated pack. Keep each reference and decision with your project notes. Use the sample review guide to organize feedback.
Available parts, decoration or new tooling?
Start by asking which component systems are available for review. If you need a new color, finish, print or box, identify that work separately. If the reference requires new tooling, discuss feasibility, development stages, tooling charges and ownership before committing.
Ask whether the quantity quoted refers to finished products, decorated components or a tooling run. Confirm how unused components and any future repeat order would be handled in the commercial agreement.
How should a production schedule be agreed?
Request a schedule that separates fragrance sampling, component preparation, pack approval, bulk production and dispatch. Availability, revisions and approval dates affect the sequence. A desired launch date is useful context, but it should not be treated as a confirmed production commitment.
Keep the approved scent code, component list, artwork version and quantity with the quotation. If one changes, ask which cost, sample or scheduling assumptions need to be reviewed again.
What about documents and destination requirements?
Tell Anna the destination country, intended use and transport plan before finalizing the product and artwork. Ask which product, safety and transport documents can be supplied for the actual formulation and order. Have your importer or local adviser confirm the requirements that apply in your market.
Agree the shipping responsibilities and quote basis in writing, including the handoff point, forwarder arrangements and costs included. Do not assume that a quotation for goods includes import clearance, taxes or every destination service.
Which details should a buyer send first?
- Product format and intended use.
- Fill size and estimated quantity for each scent and size.
- Destination market and sales channel.
- Fragrance, bottle or pack references and what you want to change.
- Branding and artwork already available.
- Desired launch window and any document or inspection requests.
Write “not decided” where you need advice. Your first enquiry can still be useful before the complete specification is ready.