Before the sample is arranged
Agree what you will receive and which decisions it is meant to support. Ask whether the sample covers the fragrance, the bottle system, decoration or the whole retail pack. Confirm charges, delivery details and the references needed for the next stage.
Give each version a place in your notes
Use the supplier sample code and add the date received. If several colleagues will review it, keep their comments against the same code. Do not rename two different versions with the same internal product name.
| Record | What to write |
|---|---|
| Sample identity | Supplier code, version and date received. |
| Evaluation context | Blotter, suitable intended-use assessment or another agreed method; relevant conditions and timing. |
| Scent observations | Opening impression, how it changes, the character you want to keep and what needs adjustment. |
| Decision | Keep for comparison, request a revision or discuss approval with Anna. |
Compare like with like
Keep the evaluation method and review points consistent when comparing versions. Separate observations from requests: first describe what you notice, then explain the change you want. Follow the supplied safety and intended-use instructions; do not assume every sample is ready for direct consumer use.
Review the container separately
A bottle or decorated pack can introduce questions about spray feel, cap retention, label position and box fit. Record those as component or packaging feedback rather than asking for a fragrance revision to solve them.
Make approval traceable
Before moving to bulk production, confirm the retained scent reference, component specification and artwork version. Keep your approval record with the written quotation so later changes can be discussed against an agreed starting point.